Deer Springs Ranch Board Meeting

Saturday, September 10, 2011 at Deer Springs Ranch HQ

DSROA Board of Directors Meeting
Saturday, September 10, 2011
at 2:30pm Deer Springs Ranch Headquarters
MINUTES

1. Call to Order – Vice President, Ben Clarkson
Board Members in attendance: Ben Clarkson, Dale Clarkson, Jodi Akers, Ryan Dudinski, Marc Cram, Shawna Cox.
Others in Attendance: Paul Brayton – Ranch Manager, Linda Alderman – Res./Sec., Vance Green lot #’s 155, 156.

2. Approval of August Board Meeting Minutes – We approved by email previously.
Motion to approve – Shawna Cox
2nd – Jodi Akers
Minutes were approved by 6 votes

3. Reassignment of Areas of Responsibility – Ben Clarkson discussed the Areas of Responsibility and their purpose. A discussion followed in which each Board member choose the areas they would be responsible for:
A. Roads and Fire Protection – (Marc Cram)
B. Ranch Activities, Finance – (Shawna Cox)
C. Water Resources and Management - (Dale Clarkson)
D. Agricultural and Wildlife – (Ben Clarkson)
E. Facilities, Cabin Maintenance – (David Turley)
F. Legal and Public Safety – (Jodi Akers)
G. Ranch Communications and Reservations, Web development – (Ryan Dudinski)

4. Election of Officers. Offices for the Board of Directors were discussed and voted upon. The results are as follows:
President – Marc Cram
Vice President – Ben Clarkson
Secretary – Shawna Cox
Treasurer – Jodi Akers

5. Process for receiving mail and approving bills. In the previous years, Board President Dirk Clayson was responsible for the mail key to DSROA Box # 254. His secretary would pick up the mail then Dirk would review and approve the bills to be paid. There is a mail slot for both Linda Alderman and Paul & Nancy Brayton in the ERA offices conveniently located across from the Post Office and next door to Linda & Terry Alderman’s business location. Mail is exchanged in these mail boxes at no charge and for the employee/Board Member’s convenience.
It was unanimously agreed that this practice will continue with Ben Clarkson’s Secretary picking up the mail and Ben Clarkson reviewing and approving the bills.

6. Decisions about Board Meetings. There was a discussion about the availability and convenience of the New Board members to meet on a monthly basis. The decision was unanimously made to move the meetings to:
A. Day of the Month - the Second Saturday of to Month
B. Time to meet – 8:00 AM
C. Discussion on Location The Basement of Zion’s Bank 12 E. Center St. in Kanab. With the exception of those Months that they meet at the Ranch.
1. The next meeting will be October 8, at Zion’s Bank, at 8:00 AM
2. Future meetings will be Nov. 12, Dec. 10, Jan, 14, Feb. 11, Mar. 10, Apr. 14, May 12, June 9, July 14, Aug, 11
3. Our next Annual Meeting will be September 8, 2012

7. Ranch Manager’s Report . Paul plans to Brush Hog the fields and maybe seed if the cost of seed is allocated.

8. A Discussion on Doug Hunt’s Lease and other current Ranch Business. New Board Members requested a copy of the Bylaws and the Rules & Regulations. These they were told could be viewed on the www.deerspringsranch.org website.
A. Marc Cram would like a copy of the Doug Hunt Cattle Co. Lease to review.
9. A Discussion on the Management of the cows and the Ranch’s pastures. Rotation of pasture land is critical. A discussion followed as to what DSROA’s employee’s responsibility is toward the management of the cows. This discussion will continue in October, after Marc and Ryan have reviewed the Lease.
10. A Motion to Adjourn by Shawna Cox

Seconded by Marc Cram
Vote - unanimous


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